Counselors & Therapists
Build a stable private-pay caseload with ethical, HIPAA-safe intake and follow-up-so you spend more time healing, not hand-typing.
For Solo Therapists & Counselors
Stop marketing, start healing - get 10-20% of your week back
We install a HIPAA-first, Ethical Patient Engine - done for you - so your intake is predictable, boundaries are protected, and you reclaim non-billable hours without risking your license.
Book a 15-minute HIPAA-safe consult (Free)
Download: HIPAA Checklist for Therapists
HIPAA-by-design no PHI in chat/SMS
30-Day Launch Guarantee
BAA executed pre-data flow
500+
systems built for therapists and healthcare practices
24/7 live support included
Your automated system at a glance
Month-1 install checklist (Solo)
- Online booking with buffers & calendar rules
- Missed-call → instant text-back (no PHI) with booking link
- Automated Front Desk: logistics & availability (no diagnosis; no therapy by text)
- No-show reduction: confirmations, SMS nudges, iCal, self-serve reschedule
- Review prompts 24-72h post-visit (non-PHI)
- Reactivation at 30/60/90 days
- Directory lift (PsychToday, local) + embedded testimonials
- Ethical content governance (APA-aligned)
- Lead-source tracking + ROI panel
- 24/7 live support (chat, phone, Zoom) via GoHighLevel
Who we help
Counselors • Psychiatrists • Group Practices
HIPAA-by-design (no PHI in forms)
Business Associate Agreement (BAA) available
30-Day Launch Guarantee
Psychiatrists
HIPAA-first scheduling, no-show reduction, and compliant comms-optimized for med-management cadence and referral-ready presence.
Group Practice
Route by clinician/service, keep intake compliant, and see ROI by location and channel-without adding admin headcount.
Predictable, ethical growth - measured
We track utilization and admin time saved - not just "leads."
Time saved: 10-20% per week
No-show rate ↓ via reminders
Private-pay share ↑
Will this pay for itself?
Conservative estimate - adjust to your practice.
Revenue (month 1): $-
= Inquiries × Book% × Ongoing% × Sessions × Fee
Paid media cost: $- (Inquiries × CPL)
Time value from admin saved: $-
Est. monthly value: $-
ROMI: -
Directional estimate for planning; we tune to baseline & ethical boundaries.
Here’s the plan
Simple, compliant, measurable.
1) Strategy Call (30-45 min)
Calendars, consent, niches. You approve the blueprint.
- Itemized pricing - no hidden fees
- BAA prepared before any data flows
2) Install Sprint (Days 1-30)
Instant replies, booking, reminders, reactivation, directory lift. You approve copy; we publish.
3) Optimize & Scale
A/B booking copy; tighten reminders; ethical content cadence; optional automation assistants.
Solution A
Ethical Demand Capture
Fast replies & easy booking within clinical boundaries.
- PHI-safe intake; availability gate
- Instant text-back + booking link (consent adjacent)
- No therapy by text; link to secure portal
Solution B
Authority & Trust
Show expertise without crossing ethical lines.
- Plain-language one-pagers
- Patient-friendly explainers (stigma-reducing)
- Directory lift & testimonials (non-PHI)
Solution C
Close-Ready Follow-Up
Reminders & self-reschedule reduce friction.
- Self-serve reschedule
- Boundaried SMS follow-ups
- Decision summaries with next steps
Included Playbooks
- No-Show Rescue: 10-minute rebook
- Review Sprint: 5-15 new reviews in 10 days
- Reactivation: 90-270-day lapsed
Replaces these tools (and costs)
Typical total: - replaced
Calendly/OnceHub ($10-$29/mo)
SimpleTexting/Community ($29-$99/mo)
Mailchimp/ConvertKit (starter) ($13-$49/mo)
Linktree/Beacons ($5-$12/mo)
Podium/Birdeye (starter) ($79-$199/mo)
Hootsuite/Buffer (starter) ($0-$99/mo)
You retain 100% ownership of all accounts, numbers, and data.
HIPAA-first operations: no PHI in chat/SMS forms; consent/privacy language at conversion; secure transport & storage patterns. Educational site; not medical advice.
Month-1 KPI targets
Inquiry → Reply < 2 minOperational SLA
No-shows −25-40%Attendance
Time saved 10-20%Admin reduction
ROMI trackedSessions/bookings
LTV:CAC tunedCourse-of-care value
If you don’t have a system…
- Admin & DIY content eat clinical hours
- Slow replies push high-intent clients elsewhere
- Ethical & privacy risks rise without clear boundaries
With this install, you’ll…
- Turn every inquiry into a fast, compliant reply
- Keep schedules full while reducing no-shows
- Build trust & authority-without risking compliance
After 30 days: your Marketing Operating System (MOS)
Documented, transferable workflows • SOPs • dashboards. Owner-independent growth.
Ongoing: reclaim 10-20% of your week
Predictable caseload volume & fit